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Selecting the Right Equipment Calibration Labels for Biomedical, Clinical and Hospital Environments

It’s an understatement to say we live in an age where technology dominates and enriches our daily lives. Perhaps nowhere is this truer than in the healthcare industry.
Whether in a hospital, doctor’s office, university or biomedical/clinical engineering setting, medical devices and specialty equipment are vital to developing successful procedures and treatments.
It’s not just important that healthcare equipment records be properly maintained; it’s a legal requirement in certain settings.
“It’s important to work with an experienced label manufacturer that uses high-quality materials and adhesives, and label designs that have been proven in hospital, biomedical and clinical settings,” ID Label’s Jeff Chandler said.
Medical Device Labels: What’s Required?
If your organization adheres to any international quality standards or accreditations (such as ISO, ANSI/ASQC or JCAHO), properly formatted device calibration and inspection labels are a requirement. There are also certain FDA requirements for healthcare professionals.
“To help protect consumers, the Federal Drug Administration requires that healthcare providers and equipment operators document when medical devices have been calibrated or inspected,” noted Jeff Chandler, chief operating officer at ID Label Inc., one of the nation’s largest providers of inspection and calibration labels for hospitals, biomedical and clinical engineering organizations and universities. “This documentation is usually in the form of a label or tag on a piece of equipment. It needs to be visible to operators and those responsible for calibrating or inspecting the device.”
For each piece of medical equipment, providers are required to document:
The name of the organization responsible for the equipment’s maintenanceEquipment identification (such as a serial number) to ensure certification to a specific piece of equipmentEquipment calibration or inspection date, as well as the date of the next scheduled eventThe individual who performed the calibration or inspection (typically with an area for an I.D. stamp)
What Type of Equipment Labels Do You Need?
There are a number of important factors healthcare providers should consider when selecting their device inspection, maintenance and calibration labels.
“To maintain a clean and healthy environment, these labels are likely to be exposed to harsh cleaning solutions and chemicals,” Chandler said. “So it’s important to work with an experienced label manufacturer that uses high-quality materials and adhesives, and label designs that have been proven in hospital, biomedical and clinical settings.”
Chandler cited ID Label’s popular self-laminating design as an example.

“The user records the required information on a small writeable polyester label, then covers it with a clear, durable lamination that’s attached to the label,” he said. “It’s air tight and highly resistant to chemicals and moisture, and is approved for use in clean rooms and other clinical settings. Our clients love it.”
Healthcare Label Options and Applications
Labels and tags can be produced in a wide variety of colors and formats to satisfy a broad range of applications for hospitals, biomedical labs and clinical engineering, including:
Equipment inspection labelsEquipment calibration labelsPreventative maintenance labelsTamper-evident/destructible labelsVoid seal labelsSafety labelsLabels with clear laminated coversBarcode labels with sequential numberingAsset tags and I.D. labelsLabels with logos, graphics and multiple colors

As noted earlier, in today’s high-tech healthcare environment, organizations typically follow some set of standard practices for quality assurance or industry accreditation.
“Properly documenting your equipment inspections and maintenance via an internationally acceptable label and tag system is critical for adherence to virtually all the relevant worldwide quality standards,” Chandler said.
Notable Quality Standards
JCAHOISO 9000ISO/IEC Guide 2521CFR211, 21CFR820QS 9000ISO 14000ANSI/ASQC Q9001, ANSI/NCSL Z540-1OSHA 1910
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The ID Label Difference
As a premier national label manufacturer, ID Label produces millions of labels annually for major hospitals and healthcare networks, leading biomedical and clinical engineering organizations, world-renown educational institutions and leading pharmaceutical companies.
ID Label’s turnkey calibration labeling solutions include:
Custom label design and consultation at no extra charge20-step quality assurance production processDigital proofs for preproduction approvalSequential number tracking and database management, if applicable
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